Streamlining agency operations with our leading recruitment agency timesheet software

An economically important, exciting and dynamic industry

The recruitment industry may be many things, but boring is not one of them! The sector is highly entrepreneurial, making it an exciting proposition for recruiters with ideas and energy, as well as for ambitious leaders with the desire to create and grow successful and lucrative businesses.

Recruitment occupies a special place in the economic structure of a nation. It is a bellwether, often the first​​ sector to feel the negative effects of a downturn; however, it is among the first to feel the benefit of an upturn. The dynamic nature of recruitment and market development means staying on top of timesheet management technology to ensure your agency stays up-to-date and optimises operations.

The days of a manual approach to timesheet management that utilized paperwork and unwieldy spreadsheets are long gone. Today, ETZ’s innovative recruitment agency timesheet software has become a cornerstone of success, providing seamless functionality and automation for tracking employee hours, integrating payroll, and optimising the productivity of agency-supplied workers as well as agency back office staff.

What is recruitment agency timesheet software?

Recruitment agency timesheet software is a specialised digital tool designed to help recruitment agencies efficiently manage and track the working hours of their temporary or contract workers, commonly referred to as candidates or temps.

Online timesheet software for recruitment agencies streamlines the process of recording, submitting, approving, and processing timesheets, making it easier for the agency and the candidates to keep track of hours worked.

What are the key features of recruitment agency timesheet software?

The recruitment agency timesheet software market is very competitive and there is some variation within the range of products and services available. Some of these features of online timesheet software for recruitment agencies might be seen as ‘nice to have’, but do they add unnecessary cost? Whatever the ‘whistles and bells’ of any particular system, the core functions that a solution needs to perform are:

• Seamless time tracking – Candidates get the ability to enter hours worked directly into the software, either through a browser-equipped computing device, desktop or mobile.
• Approval workflows – The software should facilitate a streamlined approval process, where agency managers or clients review and approve submitted timesheets.
• Automated reminders – The system should support automated reminders to candidates, approvers and back office staff.
• Software integration – The best online timesheet software for recruitment agencies readily supports integration with the other systems in use within the agency.
• Reporting and analytics – Reporting and analytics features need to provide insights against a complete range of performance metrics.
• Mobile and hybrid working – A good recruitment agency timesheet software solution should offer mobile compatibility, allowing candidates and recruitment agency staff to access the platform from anywhere with an internet connection.

The advantages of ETZ recruitment agency timesheet software

ETZ recruitment agency timesheet software has been adopted by many successful recruitment industry players. Implementing ETZ timesheet software puts your agency on par with the competition. The software is designed to meet the specific needs of recruitment agencies, simplifying time tracking, and enhancing workforce management.

• Timesheet to invoice in less than 60 seconds – Rapid processing of timesheets allows timesheet information to be parsed into invoices, which are automatically delivered to clients, and payment information, which is fed automatically to your agency’s integrated payment processing system.
• Easy to use interface – ETZ provides an intuitive and user-friendly interface that simplifies navigation and minimises the learning curve for candidates, clients and your team. No dog-eared paper timesheets or handwriting to decode ever again!
• Automated reminders – Automated reminders prompt candidates to submit timesheets and approvers to sign off. Prompting stakeholders to perform their part of the timesheet processing workflow reduces delays, unblocks bottlenecks and ensures timely invoicing and payments.
• Performance reporting and analytics – ETZ’s robust reporting and analytics enable you to gain valuable insights into workforce productivity, billing, and project profitability. Performance against budgets and project management both benefit from the insight that ETZ recruitment agency timesheet software analytics provides. Capsian is our specialised analytics tool for providing insight from all the data points generated across your agency software stack.
• Boosts accuracy and efficiency – Candidates enter hours worked directly into the system. ETZ online timesheet software eliminates the need for manual data entry, significantly reducing the risk of human errors and providing updated information instantly. This efficiency saves time, allowing your back office team to focus on tasks that add more value.
• Real-time tracking – Keeping track of candidate hours in real-time is a breeze with ETZ recruitment agency timesheet software. This feature enables instant updates, making it easier for both recruiters and clients to monitor ongoing projects and staffing requirements.
• Integration with the agency software stack – ETZ timesheet software readily integrates with your existing tools, such as accounting systems and payroll software. This eliminates manual cross-referencing and reduces payroll processing time, boosting overall efficiency.
• Mobility and system access – ETZ online timesheet software for recruitment agencies allows recruiters and candidates to access the platform from anywhere with an internet connection. Such mobility ensures seamless timesheet management, supporting hybrid working of candidates, temps and clients, as well as your agency back office staff.

RecTech to streamline your agency’s back-office from ETZ

ETZ leading recruitment agency timesheet software solution streamlines the back office processing of your recruitment agency. Our complementary solutions to our leading timesheet and invoicing solution, are ETZ Comply for onboarding and document management, and Caspian for business intelligence. These give agencies further capability to streamline and uncover opportunities. To find out more call us on 0800 311 2266 or book a demo.