ETZ Comply: Simplify recruitment compliance with employment law

The importance of recruitment compliance frameworks

For many agencies, the subject of recruitment compliance may bring on that sinking feeling. However, whether we like it or not, it is a hot topic and employment businesses ignore the issues associated with recruitment agency compliance at their peril.

There are important reasons why governments implement compliance frameworks for the employment sector. This includes high level objectives such as preventing exploitation by safeguarding workers rights, and assuring equality by preventing bias on the grounds of gender, race or disability.

Preventing fraudulent activities, supporting workplace safety and protecting confidential information are also essential considerations that regulatory frameworks are designed to address.

These aims are supported by accurately managing documentation, such as:

• Resumes, CVs, and covering letters
• Application forms
• Certifications and academic qualifications
• Work permits and visas
• Identity documents
• References and supporting letters from employers and sponsors
• Background check results
• Interview notes, data entry tests or psychometric assessments
• Signed employment contracts
• Non-Disclosure Agreements (NDAs)

Maintaining such documentation is essential for recruitment compliance. Importantly, it needs to be accurate, up to date and auditable to provide proof of recruitment agency compliance to regulators.

For example, certification is vital for workers operating machinery or heavy vehicles, as it ensures competence and compliance with regulations. This protects workers’ well-being by reducing the potential for accidents. This prevents consequential losses such as damage to equipment, plant or machinery, minimises environmental impact, and costs for legal action or fines that may result from equipment misuse and injury to co-workers or third parties.

Accurate background checks are crucial for various reasons. They provide confidence in hiring decisions, help to verify candidate qualifications, ensure workplace safety, and minimise the risks of employing inappropriate workers.

The burden of recruitment compliance

This places a high burden on recruitment agencies to collect, maintain and securely store documentation relating to each candidate.

Maintaining recruitment agency compliance documentation through a manual process burdens recruitment agencies due to inefficiencies and challenges. It consumes significant time and resources, increases the risk of errors, lacks centralised storage and accessibility, hampers tracking and reporting, impedes scalability, and makes it difficult to stay updated with evolving regulations, leading to compliance gaps and potential legal consequences.

ETZ Comply: Simplify recruitment documentation management for better employment law compliance

ETZ Comply is a cloud-based software solution that helps to simplify recruitment agency compliance. The software provides a number of advantages that help agencies to manage their compliance documents, track their compliance status, and generate reports.

• Time-saving – saves time by automating many of the manual tasks associated with recruitment compliance.
• Reduces errors – reduces errors by providing a centralised platform for managing compliance documents.
• Improves compliance – improves recruitment compliance by providing the tools and resources they need to stay compliant.

The key features of ETZ Comply include:

• Candidate onboarding – allows agencies to collect and store candidate documentation on a secure online platform. This helps to ensure that agencies have all of the necessary documentation on file and are compliant with the relevant regulations.
• Compliance reporting – provides agencies with a range of reports that help them track their recruitment compliance status. These reports can be used to identify areas where agencies may be non-compliant and to take steps to address any issues.
• Document management – provides a document management system that allows agencies to store and manage their compliance documents. This helps to ensure that documents are stored securely and are easy to find when needed.
• Automated reminders – configure the cloud software to send automated reminders to candidates and agency teams about expiring documents. This helps to ensure that documents are renewed on time and that agencies are compliant with the relevant regulations.

Ultimately, ETZ Comply provides candidate self-service. This means candidates are empowered through the ability to take responsibility for entering data, uploading document scans, and maintaining documentation. This eliminates administrative drag, ensuring employment processes are completed as quickly as possible. By alleviating agency back-office teams of this task and supporting recruitment agency compliance, it’s a win-win for candidates as well as agencies!

Better recruitment back-office efficiency with ETZ

ETZ Comply lets recruiters simplify recruitment compliance and reduce the risk of failing to comply with regulatory codes.

ETZ Comply is one of ETZ’s complementary solutions to our leading timesheet and invoicing solution. Using it alongside Caspian for extracting valuable business intelligence from recruitment agency data sharpens an agency’s competitive edge. To find out more call us on 0800 311 2266 or book a demo.